Yarrambat Phantoms Spring 2024 Registration
IMPORTANT: Please read and review the following information prior to registering. The link to register is located at the bottom of the page.
If you're joining us for your first season, please don't forget to look at a Uniform and check the 'New Players' section for additional info.
REGISTRATION DATES
Pre-Registration Opens 5:00pm. 27th May, 2024
General Registration Opens 5:00pm 3rd June, 2024
Registrations Close Midnight, 16th June, 2024
Teams Released: 8th July, onwards.
REGISTRATION FEES
Registration for the Spring 2024 Season will remain at $310 per player, with a 5% discount for every subsequent child registered. This covers our training venues, game day fees/door entry & end of year club events & presentation days.
An additional, compulsory $26 fee is payable directly to Basketball Victoria for insurance purposes ($39 for those over 18). This is an annual fee and will not be required if you have already paid this at the beginning of the Autumn 2024 Season.
This season, Yarrambat Phantoms is offering the following methods of payment:
- Pay the registration fee in full.
- Utilise the new PlayHQ PayPal ‘Pay-In-4’ feature. This option allows members to only pay a quarter of the total registration to start and progressively complete registration payments throughout the season. This eases the financial burden of paying lump sum fees upfront or all at once and doesn't add any additional fees.
Alternative arrangements may be available on a case by case basis. Please contact our Treasurer Scott at treasurer@yarrambatphantoms.com.au for further information
REGISTRATION INFO
- All new and existing Yarrambat Phantoms players to the Spring 2024 Season are required to register through PlayHQ.
- Pre-Registration will open for the first week to existing Yarrambat Phantoms members only. Post this, General Registration will open to the general public.
- Pre-Registration will open for all age groups, however Yarrambat Phantoms will place a cap on Under 10, 12 and 14 Boys for the Spring 2024 Season. Once these spots are filled, registration will close for these age groups and acceptance of players is at the discretion of the age level coordinator.
- When registering a new player, please ensure that you first create a PlayHQ account as a parent. You will then add your children as dependents under your own account. If you wish, you can also add an additional parent to each child’s account.
- Use an email address that you will have access to long-term (personal accounts are preferred over work or educational accounts), as you will need it to log in to your account in the future. Yarrambat Phantoms will also use this email address by default to send you club information for the season.
- If you do not wish to receive club information via email, please reply to any emails we send, and we will remove you from the mailing list.
SEASON CALENDAR
The season dates planned by DVBA are:
AGE GROUPS
Age groups for the Spring 2024 Season are:
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Under 8 is 2017 and younger
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Under 10: Players born 1st Jan 2015 - 31st Dec 2016
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Under 12: Players born 1st Jan 2013 - 31st Dec 2014
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Under 14: Players born 1st Jan 2011 - 31st Dec 2012
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Under 16: Players born 1st Jan 2009 - 31st Dec 2010
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Under 18-20: Players born 1st Jan 2007 - 31st Dec 2009
TEAM SELECTION & FRIENDSHIPS
Team selection is the responsibility of the Boys & Girls Coordinators, in consultation with coaches and the committee. Unless prior arrangement has been made with the Club Treasurer, only financial members will be eligible for placement within a team.
Teams will generally consist of 7 or 8 players. On some occasions it may be necessary to place additional or fewer players in a team. Teams with 9 players may only be formed with the approval of the team's coach.
Whilst we appreciate friendships are very important to all our players, it is a single component of team formation. Having players in teams outside of their skill level can create a negative playing experience for not just an individual player, but the team as a whole. Forming friendships outside of your usual circle is one of the many benefits of childhood sport participation and creates lifelong networks for both the players and their families. Stronger players need to be challenged alongside players of equal skill and less experienced players need a chance with plenty of court and ball time to develop their core skills, confidence and resilience. This is really important for both ends of the skill spectrum.
For these reasons - and many more – our age level coordinators always attempt to take on board friendship requests to ease the process of starting the new season, but also factor in coaching recommendations (in regard to both friendships, but also character combinations at training and on game day) as well as skill assessments. They will then form teams that they believe will assist to promote a lifelong love of the sport, allowing equal participation and contribution on gameday and season-long development for each and every player.
Team selection is a difficult job and our coordinators are always available to take on board requests or discuss where your player is placed. Please remember however that once registered, you agree to the Yarrambat Phantoms Code Of Conduct, to ultimately respect the coordinators outcome of team selections. Once teams have been published, it is unethical and unacceptable for any coach, player, parent, or other person acting on their behalf to encourage a player to change to a different team. All requests must come from the family concerned to the relevant convenor and will be reviewed on an individual case basis.
FRIENDSHIP REQUESTS
If you have a friendship request for the upcoming season, please fill out this online form (opens 27th May). Please be aware that the following rules apply to friendship requests at Yarrambat Phantoms Basketball Club:
- Friendship requests are accepted from parents/guardians for our Under 8’s teams. They are also reviewed for our Under 10’s and above on a case-by-case basis. These age groups need to factor in player skill and ability, in order to accurately form our higher graded teams.
- Due to coordinator changeovers, any previous friendship requests will not automatically carry over from previous seasons.
- Friendship requests must be mutual and a request of up to 3 friends can be made. Requests that are not reciprocated by the other party before registration closes will not be considered.
- Friendship requests must be completed prior to the close of registration and pending extenuating circumstances, will not be accepted once the registration period has closed.
- Friendship requests are always considered, but not guaranteed as per the 'Team Selection & Friendships' guidelines. Any use of the friendship request system to specifically group players into pre-arranged teams is disallowed.
- If your friendship request is not met, you may contact the age level coordinator via email to discuss. Please understand that their decisions are ultimately final and all requests, whether accepted or not, must be honoured by our members as per the clubs Code Of Conduct.
SKILL ASSESSMENT FORM
To better assist our age level coordinators in grading your player(s) into teams, Although not a mandatory requirement, we ask all new players to the club to fill out a skill assessment form. You can access it at this link
COACHING & JUNIOR COACHES
If you’re considering coaching, especially for the first time, the club will offer support wherever we can to assist you with the role.
If you're also Under 18, passionate about basketball and thinking about coaching, we're on the lookout for enthusiastic individuals to join us as Assistant Coaches for the upcoming Spring24 season! We've got coaches willing and ready to take on our players & siblings, who are ready to start learning the ropes of coaching a basketball team.
If you're interested in coaching for the season, please fill out this form (existing coaches do not need to fill this form out)
TRANSFER REQUESTS
If you wish to transfer to Yarrambat Phantoms from another domestic club within the Diamond Valley Basketball Association, the process for transfer requests involves several key steps.
Initially, individuals seeking a transfer must submit an application to register with Yarrambat Phantoms. Following this, they will receive prompts to apply for the actual transfer. Approval from your current club is the next crucial step, with a maximum waiting period of 7 days, as mandated by DVBA bylaws.
Subsequently, DVBA reviews and approves the transfer request before we can finalize the transfer. Once completed, a confirmation email is sent to you, signaling that you can proceed with the remaining registration steps.
Importantly, applying for a transfer exempts individuals from the registration cut-off date, ensuring acceptance as long as the transfer request is submitted prior.
PLAYING UP AGE GROUPS REQUESTS
Any player seeking to play in a second team or play up an age group, must be approved by the age level coordinators of both age groups and in accordance with our Moving Up Early Policy. Their contact details can be found here.
REFUND POLICY
We recognize that in certain situations, your child may need to withdraw from playing for Yarrambat Phantoms. All refunds are treated on a case by case basis and requests can be submitted through our treasurer at treasurer@yarrambatphantoms.com.au
REFEREES
Whether you disagree with a decision or a call during a match, as a parent/spectator within our club you are obliged to always show respect toward officials. Referees are an integral part of basketball and without them, this great game doesn't exist. Making unwarranted comments to or towards an official is disrespectful, in breach of our club Code of Conduct and a breach of Basketball Victoria's Code of Conduct. Such instances can result in a reportable offence and may be heard in a tribunal.
Please be aware that many referees are children and young adults. When a coach or spectator makes inappropriate comments or behaves inappropriately towards them it can be incredibly intimidating.
We understand that there may be times when you may feel frustrated, may have questions or be concerned in the way that a game is being played. If you would like to discuss any referee related matters on game day, your Team Manager or Coach can speak to the Venue Supervisor and respectfully raise any concerns.
Parents/spectators should always:
- Respect your team’s opponents, officials and spectators.
- Encourage players to obey the rules and to accept decisions of officials.
- Demonstrate appropriate social behaviour by not using foul language or harassing players, coaches or officials.
- Please ensure that if you have any questions directly for Diamond Valley Basketball Association, that you contact Yarrambat Phantoms Basketball Club who can submit them on your behalf.
TERMS & CONDITIONS
Conduct must be in accordance with Basketball Victoria & Yarrambat Phantoms Codes of Conduct, located on their respective websites. These are based on respect for all players, participants and officials at all times.
By enrolling and completing the registration process, players & parents are agreeing to the following conditions:
- Respect the rights, dignity and worth of every person regardless of their gender, ability, cultural background or religion;
- Be fair, considerate and honest in all dealings with others;
- Never condone rule violations, rough play, foul language or the use of prohibitive substances;
- Display consistently high standards of positive behaviour and appearance;
- Consider the safety and well‐being of participants at all times;
- Make sure all activities are modified to suit the age, ability and maturity of those taking part;
- Promote fair play and participation and not a win at all costs approach;
- Always respect the officials decision and support them to carry out their role;
- Follow all guidelines of the Diamond Valley Basketball Association;
- Respect the policies and practices of the League/Association and Club (eg. Racial and Religious tolerance, responsible alcohol, etc.); and
- Demonstrate a high degree of individual responsibility, especially when dealing with persons under 18 years of age.
REGISTER
All Existing Members will be emailed details regarding pre-registration on May 27th. If you haven't received an email after this date, please contact communications@yarrambatphantoms.com.au
To apply for General Registration for the Spring 2024 Season, please click the below link (registration opens 3rd June):